Call for International
Molecule-type Workshops
October 2023 version
Yukawa Institute for Theoretical Physics (YITP),
Kyoto University, calls for proposals to organize international
molecule-type workshops under the Yukawa International Program for Quark-Hadron
Sciences (YIPQS).
The international molecule-type workshop program is intended for
intensive discussions and collaborations among participants for an extended period
of time, from two weeks to a few months. Provided that a proposal satisfies the
requirements given below, we are happy to accept any new type of proposal. For
example, the style of a workshop, including whether it is closed or open to the
public, is totally up to the organizers of the workshop. It may be a
brain-storming type of workshop on some new topic, or it may be to carry out
and complete a collaboration, or else. YITP hopes that through these workshops
the participants will feel at home, have valuable discussions, and may be able
to contribute to further progress in theoretical physics.
1. Requirements
·
The length of a workshop
must be two weeks or more, where a week means five working days (which may
include public holidays that do not fall on the weekends). A workshop
should be within one fiscal year and should not be divided into two or
more separate weeks.
·
The
workshop participants must include two or more core participants. Core
participants are discussion leaders and workshop organizers. A faculty member
(Academic Staff)* of YITP
should be included among the organizers as a core participant or a contact
person.
* A member listed in gAcademic Staffh at YITP homepage
https://www.yukawa.kyoto-u.ac.jp/en-GB/contents/people/people
·
At least one of the core
participants has to have a principal affiliation outside of Japan and stay at YITP in person for two
weeks or more.
2.
Budget
·
Upper limit of the budget for each workshop is 1,000,000 yen.
3. Deadline
YITP calls for the Molecule-type workshops at any time as long as
the budget remains. Application must be submitted 3 months before the starting date of the workshop at latest.
4. Application
Submit the following items via E-mail to
<yitp_apply_AT_yukawa.kyoto-u.ac.jp>
(Replace _AT_ with @).
·
International
molecule-type workshop proposal application form.
·
In case the length of a workshop exceeds a month, an explanation for
a longer workshop must be given in the application form. A research plan (with a rough schedule, with the length of 80
words or more) for each participant who stays
more than a month should be included.
·
PDF copy of a related paper (if
any).
The application form can be downloaded from the YIPQS homepage
http://www2.yukawa.kyoto-u.ac.jp/~yipqs.project/call_e.html
As soon as your application has been received, an acknowledgement is sent to you from the secretary office.
The plan should be accompanied by a description of what to do if
the core participants are unable to come to Japan (including a budget estimate
for any changes in plans).
For budget requests for the use of online systems other than YITP
Zoom license, the need for such use should be clearly stated in the research
proposal and included in the budget request.
A
proposal that does not satisfy the requirements will not be considered,
unless negotiation with the committee members is conducted in advance
through the corresponding contact person.
5. Screening and approval
Applications
are screened by the YIPQS executive committee and the
YITP program advisory committee. The result will be informed
via E-mail. The organizers are required to give a brief explanation of the
workshop plan at the Joint Use Management Committee (€―p^cΟυο).
6. Workshop preparation
If approved, the organizers should submit a list of
participants.
·
a list of participants from abroad who are to be supported, with their arrival and departure dates and other relevant schedules during their stay 6 weeks at latest prior to
the workshop.
·
a list of domestic participants who are to be supported, 3 weeks at latest prior
to the workshop.
7.
Workshop report
The
organizers must submit a report
within a month after the
end of the workshop. A workshop
report should
include a list of participants, activity during the workshop, and
the achievements (approximately 2 pages in A4 paper). The organizers are also required to give a brief report at the Joint
Use Management Committee (€―p^cΟυο)
on July of the next fiscal year.
8. Other Remarks
·
The
hybrid format of on-site and online workshops is acceptable.
·
If there are any changes in the
format of the workshop or in the budget, including the schedule of the core
participants, the proposed changes should be notified to YITP at least six
weeks prior to the workshop, together with the circumstances that made the
changes necessary. The proposed changes should be written in a concrete form as
an actual implementation plan.
·
In case where the on-site
participation of the core participants is unavoidably cancelled for reasons
that could not have been foreseen at the outset of the project, a review by the
YIPQS Program Committee will be conducted.
Date: YYYY/MM/DD
International Molecule-type Workshop: Application Form
1) Research Subject
2) Period: From YYYY/MM/DD through YYYY/MM/DD
Number of participants:
3) Budget
a) International
molecule-type workshop budget (in yen):
Breakdown:
E.g. Albert
Einstein Airfare 200,000 yen, Local expenses 10,000
yen x 14 days
Hideki Yukawa Fare
26,000 yen, Local 10,000 yen x 10 days.
b) Rough Estimate of
external budget (in yen):
Number of participants under the
external budget:
4) Organizers
a)
Core participants (please add if necessary)
1.
Research
Conductor
Name:
Affiliation:
Position:
Short CV (after graduation):
E-mail:
Phone/Fax:
2.
Name:
Affiliation:
Position:
Short CV (after graduation):
E-mail:
Phone/Fax:
3.
c..
b) Contact person at YITP
5) Research Plan (80 words or more)
6) Reason for a long period (if the workshop
period is more than one month,
please describe the reason with 80 words or more.)
7) Related paper to
the workshop (if any)
Date: YYYY/MM/DD
Workshop
number: YITP-T-XX-XX
International Molecule-type Workshop: Report
Research
Subject:
Period: From YYYY/MM/DD through YYYY/MM/DD
List
of Participants (Affiliation, Period of stay):
(Example)
Reporter:
Name:
Affiliation:
Position:
E-mail:
Abstract:
Aim, scope and achievements
in the workshop
(In English or Japanese, you can add sheets if
necessary.):