PTP
 


PTP Online Submission and Review System


Operation Manual for Manuscript Submission


We, "Progress of Theoretical Physics", started PTP Online Submission and Review System on September 1, 2008.   All processes, from submission to review, are handled completely on the Web.   This system makes the submission process easier and the review process faster.   Authors can check the progress of the review and also view the record of submissions.
If you have any question or encounter any trouble in this system, please send an e-mail to ptp@yukawa.kyoto-u.ac.jp

         1.   How to submit your paper
         2.   How to submit your revised paper



1. How to submit your paper

  1. "User Registration"
    Please register yourself if it is the first time to submit your paper.
    Go to https://solution.dynacom.jp/cgi-bin/ptp/submission/submission.cgi
    and click "register" on the screen.   Please input the necessary information in the entry fields on the screen.   If you are Japanese, please input alphabetically one-byte characters for all items except the Kanji characters for your name.   Also input your affiliation in English for foreign referees.
    Click "Next" and confirm your input items.   If it is correct, click "Register".

  2. You will receive an e-mail in the e-mail address you registered and get your password.
    Please go to the above URL and log in at the user page with your e-mail address and the password.   If you forget your password, click "Get a new one here".   A new password will be sent to you.   After login, you can change the password to one easier to remember.   Please click "Edit Your Information" at the upper right of the screen and rewrite the current password to the new one.   Please update the user information through "Edit Your Information" whenever it changes.

  3. Please click "Submit a New Paper" and enter the necessary information in the Manuscript Information box on the screen.   When you use Greek characters or mathematical formulae in the title of your paper, please use TeX command.   For the paper's title, initial characters of words (except prepositions and conjunctions) should be in capital letters.
    Please choose a main field for "Subject Index Section".   It is used for an index in the publication.   Next, choose more specific subject indices form the drop-down menu.
    Select 1 - 5 subject indices.   Check boxes are displayed in the 3rd step after clicking "Subject Index".   Please click and mark the boxes for registration.   When you want to remove your selections, clear check marks.   You can select subject indices from the different "Subject Index Section".   Editors search referees for the submitted paper by referring to your registration.   If you are Japanese, please type alphabetically one-byte characters for all items except the Kanji characters for your name.

  4. Please submit your paper by uploading the single PDF file or inputting the arXiv number.
    We do not accept any other file for submission.   Please create a font-embedded PDF file in order to avoid possible font errors.   The size of the PDF file can not exceed 10MB.

  5. Click "Next" and check it.   When it is correct, click "Submit".

  6. A temporary acceptance number, for example Paper No.:T0001, appears when your paper was submitted correctly.   Separately, an e-mail with a temporary acceptance number is automatically sent to you.

  7. Please click "Agreement for Copyright Transfer and Payment of Publication Charge" below the temporary acceptance number mentioned above.   Then print out the form. Please fill in and sign the form.   Next send it by Fax (Fax No.+81-75-722-6339) to us, "Publication Office, Progress of Theoretical Physics" immediately.   You can also download this form here.

  8. PTP office will send you an e-mail with the official number of your paper after we confirmed that there is no problem with your submission.   The temporary acceptance number will be updated to an official number on your user page.   Thus, the submission is completed.

  9. Replacement of the submitted paper
    Once you submitted your paper in this system, you cannot replace the PDF file of the paper.   However, replacement is possible only before you received an e-mail with the official number of your paper from PTP Office.   Please send an e-mail with your temporary acceptance number (4-digit number beginning with T) to ptpwww@yukawa.kyoto-u.ac.jp

  10. How to check the status of your paper
    Please log in to https://solution.dynacom.jp/cgi-bin/ptp/submission/submission.cgi
    with your E-mail address and password, and then click "Paper Number".   You can see the status of the paper on the screen.   The status will be updated constantly.

2. How to submit your revised paper

      If you are asked to revise your paper by the editor, please submit a revised paper as follows:
      The deadline for the revised paper is 3 months after the editor has sent the referees' report to the author.
  1. You will receive an e-mail after review.   Please access the URL written in the e-mail and log in to your user page.

  2. Click the paper number in the list of papers on the screen.   Then click "View Review Report" and read the referee's report(s).

  3. Please revise your paper based on the referee's report(s) and make a single PDF file for submission.   If you submit by inputting an arXiv number, do not forget to upload your revised paper to arXiv.

  4. When you have prepared your revised paper, click "Submit a Revised Manuscript" and input necessary items.
    Write your reply in "Author's Reply and Summary of Change" to each referee respectively, and write your report clarifying revised points.   Input the report in the entry field or upload a single PDF file of the report.
    In the event of a change in the title of your paper or the author's name(s), etc., please revise them at the "Manuscript Information" field.   When you have revised them, please write what you revised in the "Comments" field at the bottom of the "Manuscript Information" page.

  5. Just as you submitted your paper before, please submit your revised paper by uploading a single PDF file or inputting an arXiv number.   Please click "Next" and confirm your input item.   Click "Submit".   The message "Resubmission has been completed" will appear and you will receive an e-mail of acceptance of your submission.

  6. The editor will send you an e-mail of acceptance after confirming the files of your revised paper.   It may take time to get this notice.   Upon completion of the above-mentioned process, your paper will be reviewed again.

  7. If you would like to withdraw this submission, please send an email to
    ptp@yukawa.kyoto-u.ac.jp
    You are unable to withdraw your submission on the Web.   In case we do not hear from you within 3 months, we will consider your submission to be withdrawn.

Last Updated January 30, 2009.

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